By CASEY CROUCHER
Recorder News Staff
The city of Amsterdam's Annual Update Document for 2011-12 has not yet officially been accepted by the state.
"[The AUD] has not been accepted yet because the state has sent us two rounds of questions," city Controller Matthew Agresta said.
The 2011-12 AUD was filed with the state Aug. 14, and was originally due October 2012, however, because of setbacks and errors it was not completed.
The city filed some of its reports in November, which showed eight of the city's 17 bank accounts were not reconciled. Also, according to the report's bank reconciliation summary, which includes all checking, savings and special grant accounts, the total cash amount and the total cash balance of all funds are denoted by an asterisk that reads "must be equal."
However, these numbers differed by $1.2 million. The total cash was $7,992,935 and the total cash balance of all funds was $9,211,219.
Agresta, who came into office in January, has worked on fixing the AUD's errors since he started his term.
He said after filing the AUD with the state he received questions because the state needed clarification on some sections of the report.
"For example, if we classified something a certain way, they would have a question as to why we did that," he said. "They weren't necessarily saying it shouldn't be done that way, they just wanted to see our reason behind what we did."
He said he sent the second round of questions back with answers.
"We sent the second round of questions back with our answers based on [the state's] recommendations of what we're going to do to change [the AUD] so that what they're looking at makes sense," he said.
However, he said there was one more question the state had regarding the city's capital projects. He said he was waiting to figure out an answer, and on Tuesday he got that answer. He planned to send the answers to the state today.
Agresta said the person from the state he's worked with on the AUD will be out of the office all week, so he's not sure if someone else will finish the process for her this week, or if he'll have to wait for a response until next week.
"As of [today] all of the questions they have will be answered, so it'll be up to them as to how long it takes them to accept it," he said. "They did say the AUD would be accepted. They weren't planning on rejecting it. It was just a matter of making sure we were able to answer some of the questions they had."